We are looking for an experienced Business Support Administrator to join Woking office either on full time or part time (job share) contract to support the Payroll Bureau and Outsourcing teams.
The purpose of this role is to provide administrative support to the Outsourcing and Payroll Bureau Teams, and for covering reception duties when the Receptionist is on lunch/annual leave.
Key Responsibilities
This is an indicative list of tasks and responsibilities. Given that it is a new role, this job description will evolve through mutual agreement.
Payroll Bureau and Outsourcing Administrative Support
- Assisting with the preparation of proposals
- Working with our various teams and assisting with organising internal webinars/workshops
- Supporting with anti-money laundering and client engagement tasks
Ad Hoc Office Administration
- Providing cover for the Receptionist during lunch or annual leave - greeting clients and visitors to the office, co-ordinating car park arrangements, opening post, etc.
The Person
- Business support (administration) experience essential
- Roles involving stakeholder management (building relationships)
- Roles requiring high attention to detail
- Sound IT skills (Microsoft and database management)
- Strong administration skills
- Effective time management
- High personal impact & influence
Required competencies:
- Developing Relationships: Projects confidence and competence to all stakeholders & suppliers both in person, and on the telephone.
- Delivering Quality Results: Produces accurate work in a timely manner.
- Personal Effectiveness: Organises self effectively to meet deadlines and provides regular updates and reports. Proactive and solutions-oriented.